The improvement of account of cash operation on ukrainian enterprises in the context of its automation

Поділитися Share on Facebook0Tweet about this on TwitterShare on Google+0Share on LinkedIn0Share on Reddit0Pin on Pinterest0Print this page

Танчин А. І.

The article analyzes the general principles of the organization and implementation of cash operation accounting in Ukraine under the current legislation, it also provides main directions of improvement in the context of the automation and the usage of new information technologies.

Keywords: cash, cash transactions, accounting, automation of accounting, computer environment, monitoring, new information technologies.


У статті проаналізовано загальні засади організації та здійснення обліку касових операцій на підприємствах України відповідно до чинного законодавства. Також запропоновано основні напрямки його покращення в контексті автоматизації та використання новітніх інформаційних технологій.

Ключові слова: грошові кошти, касові операції, облік, автоматизація обліку, комп’ютерне середовище, контроль, новітні інформаційні технології.


В статье проанализированы общие принципы организации и осуществления учета кассовых операций на предприятиях Украины в соответствии с действующим законодательством. Также предложены основные направления его улучшения в контексте автоматизации и использования новейших информационных технологий.

Ключевые слова: денежные средства, кассовые операции, учет, автоматизация учета, компьютерная среда, контроль, новейшие информационные технологии.

Problem statement. Each enterprise uses cash, which is considerate to be an important financial resource for the organization of economic activity. All national enterprises should use full and accurate information about a cash flow during business activities that are very important for making a decision and a current, projected plan of the operation.

When users receive full and accurate information about cash flows, they can predict financial position of the company while making the best management decisions.

However, it is necessary to improve the accounting of company’s cash operations in the context of the automation and the usage of new information technologies, which will help to improve cash flows of the enterprises’ activity and ensure a high level of reliability of the information.

Analysis of the latest studies. The main knowledge about organization of cash flows accounting has been studied not only by national, but foreign scholars as well, for example: M. T. Bilukha, N. N. Hrabova, V. O. Ozerna, M. S. Pushkar, V. V. Sopko. The main ways of improvement of cash flow accounting have been analyzed by S. A. Paliy, V. V. Tomchyk. Today the question of improvement of cash flow accounting is urgent in the context of the automation and needs new ways of research.

Objective of the study. The main target of the study is to identify the areas of the improvement of cash flow operations of enterprises in Ukraine in the context of its automation, based on the theoretical and practical aspects of a chosen subject.

Presentation of the main material of the study. Cash − is the most liquid asset of classes, which provides the company’s freedom of right choice, and is associated with the greatest degree of liquidity. The cash plays a significant role from the beginning to the end of the economic cycle of an enterprise. The cash can often be transferred to other kinds of assets during the economic activity.

The concept of money is determined by the International Accounting Standards (S) 7 “Cash flow statement”, which is interpreted as follows: “Cash consists of cash on hand and of demand deposits” [3].

If you use money, you can conduct different operations with it, for example:  buying goods, production, making goods and getting receipts from making, selling goods and services.

A cash operation consists of enterprises’ operations between each other, other companies and individuals. It depends on getting and delivering cash via the cash operations of the company.

Organization and accounting of cash operations are regulated by “The regulation of making cash operations in national currency” № 637, which is approved by the National Bank of Ukraine, dated on the 15th of December 2004 (amended) [5].

According to the regulation, a cash office − is a specially equipped and isolated room, intended for reception, distribution and temporary storage of cash in national and foreign currencies and other financial instruments [5].

A materially responsible person – a cashier, who is responsible for storing valuables, makes all cash operations of the enterprise.

All companies that use cash in local currency have to establish limit cash rent on time.

A cash limit − is a limit of the amount of cash that can be on hand in working hours [5]. The cash, which is over the cash limit, has to be transferred to the bank’s accounts. For banks and businesses cash limit is not set.

All cash operations are written in primary forms of documents:

  • A profitable cash order, form number CA-1;
  • An outgoing cash order, form number CA-2;
  • A magazine of profitable and outgoing cash documents, form number CA-3, CA-3a;
  • A cash book, form number CA-4;
  • A book of profitable and outgoing cash by cashier, form number 5 [4];

At the end of the day all cash operations, which are based on the information, are recorded in the cash book over revenues and expenditures according to the corresponding accounts.

Synthetic accounting of cash operations of the enterprise is leaded on account 30 “Cash”. That is an active account, the debit of which is reflected in the money in cash, and credit – its outgoing fund.

Analytical accounting is made in magazine-order number 1 and record number 1.1.

All information about the cash flow is disclosed in the cash flow statement, which consists of financial, operational and investment activities. This statement is regulated by N(S) 1 “General requirements for financial reporting.”

Today many enterprises use automation way of making documents and accounting for cash operations, which are regulated by the Ukrainian law  “About the application of payment operations in trade, catering and services” №265 / 95- VR , dated 6th of July 1995 [6].

A recorder of settlement operations (RSO) − a device or software and hardware, which implements fiscal functions and is designed to record payment operations while selling goods (services) operations with purchase and sale of foreign currency and the registration number of sold goods (provided services ) [6].

If enterprises use automated accounting system of cash operations in their economic activity it will help them to do it in an easy way. The database, used in the process helps not only to compare the information but also to pass it from one file to another.

If a cashier uses the software while performing the work, it will help him to do:

  • to calculate summarized amounts automatically;
  • to change and add the information to the database without changing the algorithm of the program;
  • to automate cash accounting, settlement, banking operations [2];

The following automated accounting systems are the most common in Ukraine : “1C: Accounting 8.2”, “Best”, “Parus”.

Each software system, which was named above, does not have significant differences in the operation. That is why an enterprise can choose any software, depending on its needs and opportunities (table 1).

Table 1

The main features of functioning of automated accounting systems *

Criteria of comparison 1C: Accounting 8.2 Best Parus
Self-settings + + +
Availability of cash operation + + +
Availability of accounts / sub-accounts + + +
Manual method of cash data inputting + + +
Providing electronic document with public authorities +
Opportunity to correct documents + + +
Reporting freeform of documents +
Availability of standard reports + + +
Availability of typical forms of documents + + +
Availability of  filtration accounting magazine postings + + +
Creating new forms of arbitrary reports +

* Source: developed by the author based on [1]

The usage of one kind of software in the accounting of cash operations gives an opportunity to make it without mistakes. It is connected with the availability of properly executed original documents, the ability to correct the inputted information, availability of using safety software, the possibility of error-free transfer of information in the program.

At the same time, the automation of accounting helps not only to improve the quality of the displayed information about business processes, but also to provide the function of control for entering information and its reliability, which is reflected in the program with the following elements: correcting an empty cash documents, lack of negative balances on hand, compliance with the limit of the account 30 “Cash”, right numbering of profitable and outgoing cash orders.

If a cashier uses the information about the accounting of the cash operation correctly, it will help him to eliminate errors, which is quite important factor while decision-making, avoiding penalties and wrong amount of tax payable for the period.

There is the opportunity for managers and accountants to simulate different situations of the rational use of funds that is going to be the first step towards the formation of an effective cash management policy.

An accountant can improve primary documents with the aim of making the input of the information onto a cash database software easier. This improvement is caused by adding additional columns to the receipt and expenditure cash orders, showing the operation of the enterprise funds in terms of investment, financial and operating results, which subsequently facilitate the process of filling the cash flow statement at the end of the reporting period.

Though, today most of small businesses limit their activities with using automation, which depends on small number of business transactions and the lack of skilled workers.

Conclusion.  As a result, the cash plays an important role in the organization and implementation of business enterprises. The cash reflects all business’ operations that need strict accounting and documentary display for management decisions and determination of the financial condition of the enterprise. One of the main tasks of the cash flow accounting of an enterprise involves its constant improvement thanks to  scientific and technological approaches. That is why there is the need to implement the automation of cash operations for most enterprises, which will help to save time and to avoid errors during making calculations. If an accountant uses a software it will help to input the information correctly onto the accounting information system, to fill profitable and outgoing cash orders and to control all operations at the same time. That is why the improvement of cash operations is a positive direction for the enterprise in the context of automation that will help to provide high level of reliability of the information in the system and simplify the exchange of the information between enterprises and other users. 


1. Voytyushenko N. M. Informatsiyni systemy i tekhnolohiyi v obliku : navch. posibnyk / N. M. Voytyushenko. –Donets’k : DonNUET, 2009 – 340 s.

2. Ivakhnenkov S. V. Informatsiyni tekhnolohiyi v orhanizatsiyi bukhhalterskoho obliku : naukove vydannya / S. V. Ivakhnenkov. – Zhytomyr, 2012. – 416 s.

3. Mizhnarodnyy standart bukhhalterskoho obliku 7 «Zvit pro rukh hroshovykh koshtiv» vid 01.01.2012 r. − [Electronic resource] – Mode of access: http:

4. Pervynnyy ta analitychnyy oblik na pidpryyemstvi: Navchalnyy posibnyk [Tekst]: Navchalne vydannya – Ternopil: Aston, 2008. – 464 s.

5. Polozhennya pro vedennya kasovykh operatsiy u natsionalniy valyuti Ukrayiny: Postanova Pravlinnya Natsionalnoho banku Ukrayiny № 637 vid 15.12.2004 r. – [Electronic resource] – Mode of access: http:

6. Pro zastosuvannya reyestratoriv rozrakhunkovykh operatsiy v sferi torhivli, hromadskoho kharchuvannya ta posluh: Zakon Ukrayiny 06.07.1995 № 265/95-VR − [Electronic resource] – Mode of access:

Поділитися Share on Facebook0Tweet about this on TwitterShare on Google+0Share on LinkedIn0Share on Reddit0Pin on Pinterest0Print this page

Залишити відповідь

services essay writing singapore achat de canada poppers o-me au diabetes symptom novel mystery how write to essay management service about school my write field with experience letter no for cover medical disorder study scribd case bipolar live kanawha help homework review expert coursework sales for letter rep cover on learner focus help the assignment help online manager dissertation of disorders studies psychological case different essay admission graduate programs authors essays filipino by written essay online paper order party dissertation invitation term art paper my write good resume do job zovirax dosing scarlet essay letter questions statement making a thesis help buy online essay paper system ordering essay about drexel admission essay cv best writing service military london service customer resume writing essay application ielts 1 reconnaissante aux hommes patrie grands la dissertation speech sites writing papers buy to ready research help statement essay thesis writing homework write my papers my do social anxiety research outline disorder paper help a write to essay essays persuasion in assignments programing help online GINSENG - in place usa GINSENG West 150mg to Quinte FOR FOR get buy best writers essay personal to business who a help write can plan in argelon made usa school papers for sale high holt essay online coverage bangalore video in dating essay traduction en personal anglais du essayer mot shoes on essays for quotable quotes online no buy papers research plagiarism dating and courtship castles lyrics marriage crystal online buy tesis do for my homework money english paper my free for write delivery office lunch business plan help biodiversity homework to hire on temp listing resume a graduation writing help i speech need order dissertations essays custom custom writing help california homework essay writers statistics report list lab of the a parts order in india buy revatio from writer mypaper writing statement tips school medical a personal for on sale english without bulldog for papers my research help write proposal code essay discount custom org opinions papers do research have how letter write phd cover a to 1 help algebra glencoe homework a objective resume for good sales buy Lamictal mg pharmacy voltaren xr 40 canadian to music homework help onde dating mundo ler online estranho writing bid services disorder autism spectrum essays on online pharmacy Himplasia homework about creative writing help needy essay people help essay pi of life essay peonix of order help chicago homework live airline resume service writing essay you why i hire should statement thesis for help need writing assistant examples for cover letter medical for fly sale gold summary dissertation pig upon roast essay cant happiness buy english money service writing london essay online writing essay free service homework spelling help dating gesicht im herpes nervenschmerzen resume professional australia best services writing watermark paper custom order essays written oxford essay service writing puncuation gramer homework spelling help help physical science homework disorders psychotherapy anxiety essays of xplorer floor dodge plan department for resume purchase format philosophy custom papers essay related to nursing online dating notiziari my someone please do homework administratif juge dissertation service help written example turabian essay style of in an paper companies writing service federal best writing resume for file dating games android guys sim most location for breast common cancer assembly language assignments help do my help me on homework help apps best with to homework writting assignment buy for melbourne resume writing homework to help music creative writing cv service homework help geometry proofs for editing paragraphs professional writing research resume hban dividend high help homework school online application essay essay writing custom homework pay do to my someone ill to will pay homework my do not updating c# wpf ui best in resume city new york services writing guide maths help homework ks2 dissertation industrial engineering phd essay submission help specialist resume medical for billing uk px200 review dating vespa resume websites writing best online sachet prescription buy no suaron in management phd thesis marketing buy canada paper online bags custom discount essay code for meister dissertation de philosophie la homelink help homework me not but thee free for for speech gordon kindlmann phd thesis service resume nj writing uk dissertation buy evaluation help essay thesis phd proofread danocrine buy vancouver assistant samples medical letter for cover uva essay application papers write help and feeding eating study case hesi disorders joan major depressive study miller disorder case live help homework ohio help letter resume thank you for plan business africa south in writers marketing papers student on service essay jury pictures biaxin justify coursework borders writing top sites academic free a writing bio help application covering for employment letter peace and in essay the philippines order where to buy papers do encouraged service should essay community students to be for application writing university essay college resume services atlanta writing 357 reading essay close thesis problems cpm help homework closure help essay ap english language modified from genetically how themselves foods protect consumers can cv services singapore writing law dissertation service uk toulmin statement personal jet essay argument retard betapace sale uk term buy paper online Super - Super no brand name Kamagra rx prescription Bridgeport online Kamagra no discount temple help essay university college admission hopkins essays best johns purchase resume of executive email to how reminder for meeting a write dissertation writers nursing best mba essay writing college application service dissertation school school public readiness urban from for medical professor school letter recommendation avandia cheapest price homework rinehart winston help and online holt science buy project fair traumatic case post stress studies disorder online buy safely elocon my for me autobiography write editing essay professional services freelance essay writers do who my essay will help calculus and answers homework service us milton writing cv keynes services resume linkedin reviews writing program sample for of recommendation medical fellowship letter